Batch Scan to email is a software utility for a copier that is designed to increase productivity in the distribution of a company`s documents. The use of bar code separator pages provides the user with the ability to batch scan all of the documents, have them automatically separated via the bar code and have them delivered, as an attachment to an email, to an ftp site or file folder with the recipient receiving an email containing a link to the file.
**How it works **
The user separates the documents and places a bar-coded separator page on the top of the file. The separator page is similar to a fax cover page only it contains an email address.
Once the documents have been separated they are stacked and scanned with a copier`s scan to folder option in a batch process. This allows the user to take full advantage of the copier's speed, in other words no stopping and starting.
The scanned files are sent to a folder that is a "Watched Folder". When a file arrives the bar code is read, the bar code separator page dropped, and each page after the separator page is added to the document until another separator page is found. Once the file is completely separated, the software converts the files to a PDF (they can remain as tiff images if desired) and applies a set of rules to the barcode. The rules allow the file to be placed in a folder on the network or an ftp site with the email address recipient receiving an email containing a hyperlink to the file or if there is no rule it will be sent as an attachment to the user. Rules can be stacked so that more than one can apply to a file.